总经理秘书 / Assistant to GM

* 准确、高效地完成文件的录入、排版、打印、复印及分发工作。

* 建立并维护高效的文件管理系统（电子与纸质），确保信息的快速检索与高度安全。

2. 内联外传与沟通协调：

* 作为总经理的内外部联络枢纽，专业地接听电话、接收邮件、接待访客，并妥善处理各类信息。

* 高效协调总经理的日程安排，包括会议、差旅、宴会等，并提前做好相关准备与提醒。

* 充当公司与国内外客户、合作伙伴及内部各部门之间的沟通桥梁，确保信息传递的准确与流畅。

3. 会议与活动支持：

* 筹备、组织并跟进公司高层会议，做好会议记录，并跟踪决议事项的落实情况。

* 协助筹备公司内外部重要活动及商务会谈，提供必要的行政和后勤支持。

4. 总经理交办的其他任务：

* 协助处理总经理的日常事务，完成其临时交办的各项专项工作。

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任职资格要求

必备条件：

61 学历与经验： 本科及以上学历，文秘、行政管理、商务英语等相关专业优先。至少2年以上总经理助理或高级行政助理相关工作经验。

61 语言能力：良好的文字功底， 英语口语流利，能作为工作语言进行无障碍的商务沟通、会议交谈及电话交流；具备优秀的英文书面表达能力。

61 形象气质： ***，***，举止大方得体，能代表公司及总经理的专业形象。

61 专业技能： 精通MS Office办公软件（Word, Excel, PowerPoint, Outlook）。

核心素质：

61 出色的组织与协调能力： 思维缜密，条理清晰，注重细节，能够高效地规划和管理时间，优先处理关键任务。

61 卓越的情商与沟通能力： 具备出色的洞察力、同理心和人际交往能力，能够灵活、得体地处理各种复杂的人际关系和内外部事务。

61 极强的保密意识： 能严格遵守职业道德，对接触到的所有机密信息予以绝对保密。

61 积极主动与抗压能力： 工作积极主动，有极强的责任心和预见性，能在快节奏、多任务的工作环境中保持冷静和专业。

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我们提供

61 具有竞争力的薪酬福利及完善的绩效激励机制。

61 广阔的职业发展平台与学习成长机会，直接向高层管理者学习。

61 和谐、专业、国际化的工作氛围与团队文化。

61 完善的社保公积金、带薪年假、节日福利及定期体检等。

Key Responsibilities

1. Document Drafting and Management:

o Draft, prepare, proofread, and archive various documents in both Chinese and English for the General Manager, including but not limited to reports, speeches, meeting minutes, business correspondence, presentations, etc.

o Accurately and efficiently complete document entry, formatting, printing, copying, and distribution.

o Establish and maintain an efficient document management system (both electronic and physical) to ensure quick retrieval and high security of information.

2. Internal and External Liaison & Communication Coordination:

o Act as the primary point of contact for the General Manager internally and externally, professionally handling phone calls, emails, visitors, and managing information flow.

o Efficiently coordinate the General Manager’s schedule, including meetings, business trips, events, and banquets, ensuring all necessary preparations and reminders are in place.

o Serve as a communication bridge between the company and domestic/international clients, partners, and internal departments to ensure accurate and smooth information exchange.

3. Meeting and Event Support:

o Prepare, organize, and follow up on senior management meetings, take detailed meeting minutes, and track the implementation of resolutions.

o Assist in organizing important internal and external company events and business talks, providing necessary administrative and logistical support.

4. Other Tasks Assigned by the General Manager:

o Assist with the General Manager’s daily tasks and complete any ad hoc projects as assigned.

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Qualifications

Essential Requirements:

61 Education & Experience: Bachelor’s degree or above, preferably in Secretarial Studies, Administrative Management, Business English, or related fields. Minimum of 2 years of experience as an Executive Assistant or Senior Administrative Assistant.

61 Language Skills: Strong writing skills in Chinese. Fluent spoken English, capable of using English as a working language for business communication, meetings, and phone conversations. Excellent written English skills.

61 Professional Image: Pleasant appearance, elegant demeanor, and professional conduct, representing the company and the General Manager with professionalism.

61 Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Core Competencies:

61 Exceptional Organizational & Coordination Skills: Meticulous, logical, detail-oriented, with the ability to efficiently plan and manage time while prioritizing critical tasks.

61 Outstanding Emotional Intelligence & Communication Skills: Strong insight, empathy, and interpersonal skills to handle complex internal and external relationships tactfully and professionally.

61 Strong Confidentiality Awareness: Strict adherence to professional ethics, ensuring absolute confidentiality of all sensitive information.

61 Proactive Approach & Resilience: Self-motivated, highly responsible, and foresight-driven, capable of remaining calm and professional in a fast-paced, multitasking work environment.

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We Offer

61 A competitive salary package with a comprehensive performance incentive mechanism.

61 Ample opportunities for career development and growth, with direct exposure to senior management.

61 A harmonious, professional, and international working atmosphere with a collaborative team culture.

61 Comprehensive social insurance, housing fund, paid annual leave, holiday benefits, and regular health check-ups.