Admin Officer 行政主任

With the objective of ensuring the smoothness of company operations and a friendly working environment, to provide proper office management and functional support for all the company staff within the limits of company policies and standard operational procedures.

在公司政策及标准操作程序的范围内，为公司所有员工提供办公室管理和职能支持，以确保公司平稳运营，并创造一个友好的工作环境。

Major Tasks & Activities:

主要工作：

Working with team to provide effective and efficient administration services.

配合团队提供切实、高效的行政服务；

Be responsible to maintain a healthy, safe and clean working environment and reception function.

负责保持健康、安全、清洁的工作环境和接待功能；

Supervise the driver and cleaner to ensure a high-quality performance in order to support staff’s working and smooth corporate operation.

监督司机和清洁工工作，保证其高质量地完成工作，从而为员工工作、企业平稳运营提供支撑；

Quickly solving the inquiry and reporting the equipment and facilities damage in the office area and tracking the maintenance, and continuously follow up the employees' feedback and suggestions on the office management.

快速解决办公区域内设备设施损坏的查询和上报，并跟踪维修情况，持续跟进员工对办公室管理的反馈和建议。

Lead the office seating plan and execution and responsible for administrative issue of new staff on boarding.

负责办公室座位的规划和管理工作以及新员工入职的相关行政事务；

Maintain inventory of office and Supervise pantry and stationery supplies.

妥善管理办公室库存、茶水间配给以及文具用品。

Responsible for Local transportation & travel booking management related work to meet business requirement and make sure company’s operation smoothly.

负责本地交通及差旅预订、充值和核销等工作，以确保公司业务的顺利开展；

l Handle admin service contracts and renewals, including vendor negotiations if required. Supervise and/or evaluate vendors ensuring delivery of qualified service.

处理行政服务合同及续约事宜，包括但不限于：与供应商谈判，对供应商进行监督及评估，以确保提供合格的服务；

Supporting the management of fixed assets and administrative projects and enhancements.

支持固定资产的管理及行政项目和改善工作；

Work as stamp custodian for company chop and responsible for stamp management; To assist with chop process after approved.

作为公司的公章管理员，妥善保存并负责公章管理；并配合用印流程完成审批后的文件盖章；

Responsible for daily management and operation of dormitory, canteen and shuttle bus.

负责员工宿舍、餐厅及班车的日常运营及管理；

Organize staff activities (annual dinner, outing, medical checking, etc.) and events.

组织员工活动（年会、郊游、体检等）和其他活动。

Complete other work and tasks assigned by the company or the manager and actively cooperate with other departments / teams / colleagues.

完成上级安排的其他工作和任务，并积极配合其他部门/团队/同事。

Skills, Qualifications and Experience Requirements:

职位要求：

Bachelor’s degree, at least 3 years+ related working experience.

本科及以上学历，具有3 年以上相关工作经验；

Client-service orientated with a strong focus on delivering exceptional internal customer service.

以客户服务为导向，提供卓越的内部服务；

Initiative, work independently and be a good team player.

主动性强，独立工作能力强和良好的团队合作能力；

Excellent interpersonal and communication skills.

出色的沟通能力以及人际交往能力；

Good verbal and written communication skills in both Chinese and English.

良好的中、英文口语及书面表达能力；

Skilled at Microsoft Office applications, including SharePoint and TEAMS.

熟练掌握Microsoft Office应用程序，包括SharePoint和TEAMS。

Competencies Requirements:

能力要求：

Cultivates Innovation 培育创新

Changemaker who loves to innovate and think up new and better ideas for the Company’s success.

勇于创新和变革，能提出全新和更好的想法，帮助公司迈向成功

Decision Quality 决策质量

Decisive leader who can make firm and timely decisions.

能及时和果断地做出明确的决策。

Business Acumen 商业敏锐度

Adept business, financial, and market knowledge; able to make business decisions and advance the Company’s goals.

拥有娴熟的商业、财务和市场知识，能够做出正确的商业决策，推动达成公司目标。

Drives for Results 追求结果

Self-driven go-getter who is result-oriented and powers through tough situations.

有自我推动力、冲劲和进取心，以结果为导向，即使在艰难的情境下也能达成目标。

Ensures Accountability 确保承担责任

Strong sense of accountability and ownership towards commitments, and the ability to establish clear responsibilities for measuring results.

拥有强烈的责任心和使命感，能制定清晰的职责和指标来衡量工作成果

Optimises Work Process 优化工作流程

Optimiser who can set up efficient and sustainable processes to carry out departmental projects.

能建立有效和可持续的工作流程，帮助完成部门工作。

Collaborates 协作

Strong partnership-building and collaboration skills; able to work with others to meet shared objectives.

能与其他人建立合作伙伴和协作关系，一起实现共同目标。

Communicates Effectively 有效沟通

Excellent communicator who can clearly and effectively communicate with diverse groups of audiences.

拥有优秀的沟通技巧，能够清晰和有效地与不同受众沟通。

Situational Adaptability 情景适应能力

Quick and proactive in adapting to changes in work demands and situations.

能快速和主动地应对工作要求和情境的变化。