HR Officer

1. Talent Pool Maintenance

*Regularly update the information in the talent pool to ensure the accuracy and timeliness of candidate data.

*Categorize and label candidates in the talent pool to quickly screen suitable candidates according to different job requirements.

*Maintain regular communication with potential candidates to maintain good relationships.

2.

1.2 Talent Sourcing

*Develop diversified talent sourcing strategies, including the effective utilization of channels such as online recruitment platforms, social media and professional forums.

*Write attractive recruitment advertisements and job descriptions based on job requirements to attract high-quality candidates.

*Actively search for outstanding talents in the industry, establish a list of potential candidates, and conduct preliminary communication and evaluation.

3. Interview Organizing

*Coordinate with the client and shipyard to determine the interview time, location, and interviewer arrangement.

*Ensure a comfortable and clean interview environment to provide a good interview experience for candidates.

*During the interview, be responsible for recording the interview process and key points and assist the interviewer in effectively managing the interview process.

4. Recruitment Procedure Documentation

*Develop and improve relevant documents of the recruitment process, including recruitment policies, operation guides, flowcharts, etc.

*Record various data and information in the recruitment process, such as the number of candidates, interview pass rate, recruitment cycle, etc., for data analysis and process optimization.

*Regularly review and update the recruitment documents to ensure they comply with the company's development and regulatory requirements.

Staffing

1. Labor Contract Management

*Be responsible for drafting, revising, and reviewing labor contracts to ensure that the contract content complies with laws, regulations, and company policies.

*Handle the procedures of signing, changing, terminating, and ending labor contracts, and timely file the relevant documents.

*Track the expiration of labor contracts and communicate with employees and the hiring department in advance about renewal matters.

*Answer employees' questions about labor contracts and provide relevant contract basis when handling labor disputes and controversies.

2. Employee Documentation Management

*Establish and maintain employees' personal files, including information such as entry materials, training records, performance evaluations, salary changes, etc.

*Ensure the confidentiality and security of employees' files, and access, borrow, and transfer files in accordance with the prescribed procedures.

*Regularly sort and update employees' files to ensure the integrity and accuracy of file information.

*Assist in conducting employee background checks and verifying the relevant information provided by employees.

3. Attendance Management

*Develop and improve the attendance system, clarify the attendance rules and procedures.

*Be responsible for collecting, statistics, and analyzing employees' daily attendance data, handling abnormal attendance situations such as late arrival, early departure, and absenteeism.

*Review and summarize employees' leave applications to ensure the compliance of leave procedures.

4. Work Permit (for Expat Staff) Application

*Understand the relevant laws, regulations, and policy requirements for expat staff to work in China.

*Assist expat staff in preparing the materials required for the work permit application, such as passports, educational certificates, work experience certificates, etc.

*Be responsible for submitting the work permit application to the relevant government departments, tracking the application progress, and timely feedback to the expat staff and the company's relevant departments.

*Handle the procedures of work permit extension, change, and cancellation to ensure the legality of expat staff working in China.

5. Accommodation Management for Expat Staff

*Provide accommodation consultation and guidance for expat staff to help them understand the local rental market and accommodation environment.

*Assist expat staff in finding suitable accommodation sources and communicate and negotiate with landlords or intermediaries.

*Handle the relevant procedures of expat staff's accommodation, such as lease contract signing, check-in registration, etc.

*Regularly inspect and maintain the accommodation of expat staff to ensure the safety and comfort of the accommodation environment.

*Coordinate and solve the problems and disputes encountered by expat staff in the accommodation process.

Qualifications and Requirements

1. Education

Bachelor's degree in Human Resources, Business Administration, or a related field.