Assistant Facilities Management

61 Perfection of execution in administrative tasks

61 Close attention to detail on project management and financial task

61 Timely execution of tasks

61 Close integration with vendor partners to drive value

Client/Stakeholder Management (in support of the Workplace Country Lead)

61 Pro-actively develop and manage stakeholder relationships ensuring that expected service levels are achieved

61 Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators

61 Deliver an exceptional quality of service to the Client, as reflected by Client feedback

Leadership / Staff Management/ Team Participation

61 Actively encourage an environment that supports teamwork, co-operation, performance excellence and personal success

61 Motivate the team when under pressure, and provide guidance on what action has to be taken

61 Keep the Team Focused on the Project to achieve goals in a timely manner

61 Be Innovative, Professional and Role Model to the Team

Operations Management

61 Provide timely and accurate project documentation and reporting including but not limited to: Scope Definition Documents, Funding Requests, Risk Reviews, Meeting Minutes, Project Execution Plans, Budgets, Cost Control Reports, Milestone Schedules, Purchase Orders, Service Contracts, change control documentation, Project Status Reports, close out reports.

61 Draft Vendor RFP (Request for Proposal) preparation, scope writing and tendering

61 Assist in contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and maintained. Carry out contract administration of all vendors professionally and in accordance with legal requirements to protect commercial interests of client and JLL.

61 Review and provide recommendations on variations. Collecting and vetting appropriate supporting documentation for submission to clients. Obtaining timely client approvals. 61 Provide Strong Program Management Skills, and tracking when key deliverables and action items have to be scheduled.

61 Present key Updates to the client & JLL Leads in the form of Weekly and Monthly Reports and email communication

61 Monitor and Track the Project Program, and keep team focused when key decisions have to be made, and what ‘recovery plans’ has to be implemented in the event the Program has to be recovered

61 Maintain project budget in accordance with client requirements. Manage and forecast expenditure to achieve completion within budget.

61 Maintain a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery. 61 Provide forward planning and direction to the Team as needed

61 Attend Key Meetings, and on behalf of the Team

61 Develop / Vet Progress Reports, Risk Assessments, Cost Reports etc

61 Make informative decisions or advice to the Client

61 Report to JLL Leads any key issues or escalations, so support will be provided

61 Project Financial Status Reporting / Payments and Change Orders

61 Project Close-Out & Documentation Management