应付会计 AP Accountant

AP Invoice Registration and match process:

85 Receive the invoices from suppliers and do the pre-registration in ERP

85 Do 3-way match in ERP system and register the litigation invoices (no PO, Receipt issue, price difference, quantity difference etc.) in an e-system, and follow up the litigation solving with Purchase shared service and customer related departments

85 Maintain invoices for payables and invoices in litigation separately in order to distinguish clearly

85 Validate non-PO payment requests received from customer companies, and record in excel

85 Prepare the weekly AP status report and submit to customers timely with good quality

Payment process per schedule:

85 Run AP aging and launch the payment batch, transfer the payment data from ERP to treasury e-banking system, and prepare paper payment request, get it approved for processing payment by treasury (PO payment)

85 Check the Customs clearance form information for foreign currency payments and deliver to Treasury for registration

85 Prepare non-PO payment batch.

85 All PO payment and non-PO payment record in ERP and post to GL for check

85 Communicate with suppliers and purchasing shared service regarding the payment issues and problems

Fixed Asset:

85 Validate FA acceptance/transfer/disposal requests received from customer companies, and record in ERP

85 Monthly run FA depreciation and prepare the FA list for review

85 Reconcile the FA accounts with FA sub-ledger details

Closing operations:

85 Do revaluation of foreign currency suppliers of AP

85 Prepare AP aging report analysis

85 Reconciliation between AP GL and sub-ledger and get it checked by GL

85 AP intercompany reconciliations

85 Reconcile the VAT account with tax verification records

85 Bind all the AP vouchers timely and hand over to GL accountant

85 Assist with cash flow and forecast/budget planning for upcoming payments.

85 Assist and/or handle Department Manager's special requests of creating/processing documents, spreadsheets and reports.

Others:

85 Prepare the AP KPI data / AP volume data and submit to GL

85 Advanced payment monthly clearance by working with Purchasing shared service

85 Voucher payable clearance (including long aging and recent ones)

85 Comply with the internal control rules of AP process

85 Support the internal control campaign, annual audit etc. activities

85 Participate in continuous improvement for AP process.

85 Require suppliers to send the SOA (statement of account) from time to time to improve the on time payment rate

85 Do other duties assign by manager

REQUIREMENTS:

Education:

Accounting/Finance degree preferred

Experience:

At least 2+ years' experience, AP accounting skills

Computer Skills:

Syteline ERP Standard computer skills; experience in Excel, Word, PowerPoint

Communication Skills:

Fluent written and verbal communication skills in English and mandarin

Special Skills:

Ability to work with people in other departments; possess a sense of urgency and attention to accuracy and detail; ability to handle duties as required; customer satisfactory-oriented sense; capability to work under pressures.